What should be on an Irish trades invoice?

An Irish VAT invoice needs more than a total and a payment link. Revenue specifies the core identification, supply, price and VAT information. Your required document depends on VAT status and any applicable special treatment, so verify those details rather than copying another trade’s rate.

Explore the wider invoicing and getting paid guides for the steps around this decision.

Check the core VAT information

Revenue’s guidance includes issue date, a unique sequential number, supplier identity/address/VAT registration, customer identity/address, the goods or services supplied, supply date, price information and the appropriate VAT breakdown. Special situations require additional or different information. Consult the full primary checklist rather than treating this summary as exhaustive.

Keep the operational bill understandable

Practical invoice field	What to make clear
Work reference	The job, project or visits being billed
Scope description	What was supplied, not just ‘work done’
Agreed additions	Identifiable changes with their confirmation
Payment position	Recorded payments/credits and remaining balance
Due date/method	The agreed terms and verified payment details

These practical fields help the customer and office trace the work; they do not replace Revenue’s requirements.

Verify the document, not the app label

In an illustrative project, a deposit and an agreed extra affect the payment position and final invoice. Check the tax/document treatment with the accountant, keep the original references and reconcile the balance. Do not simply subtract amounts in an unstructured note while presenting a contradictory total.

JobDiary supports invoicing and payment records but is not described as Revenue-certified or as a replacement for statutory bookkeeping. Have the actual template and relevant tax treatment checked for the business before relying on it. If you are not VAT-registered or a special regime applies, use the corresponding requirements rather than presenting VAT you are not entitled to charge.

Connect this to the next step

Continue with Late payment interest in Ireland: business customer rules. If the next issue is elsewhere in the workflow, use How to spot jobs that were completed but never invoiced.

See the JobDiary product tour to check how the product supports this work. Use the current product description and a trial to verify the fit for your business.

Sources and scope

• Revenue: information required on a VAT invoice

Source scope reviewed on 1 October 2026. Worked examples are illustrative; they are not market averages or customer results.