Cleaning job management software
Cleaning software built around the schedule, not the sales pitch.
Recurring cleans by site, hours tracked against the visit, and a monthly invoice that adds up because it comes from the work rather than a spreadsheet.
No card · Whole crew included · Cancel anytime
For recurring cleans, not one-off deep cleans.
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Sites that repeat
Weekly offices, fortnightly homes, and a schedule that rebuilds itself.
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Staff on the clock
Hours recorded against the visit, so the wage bill and the invoice agree.
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Access details that matter
Keys, alarm codes and entry notes kept with the site, not in a phone.
Specialist restoration, industrial or regulated cleaning has compliance needs JobDiary is not built for.
From this clean to the invoice.
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Add the site
Address, access notes and what the standing clean covers.
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Set the visit pattern
Weekly, fortnightly or a fixed set of days each week.
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Assign the cleaner
The visit sits on the right person for the day, not on a group text.
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They clock on at the site
Start and stop against the actual visit.
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Record what was done
Completed, anything extra, and a photo where it settles a question.
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Invoice the month
Built from the visits that actually happened.
Cancellations, no access, and cover.
Cleaning schedules break on access and absence rather than weather, and both need to be visible before the invoice goes out, not after the customer queries it.
- No access is recorded against the visit, so the month's invoice is defensible.
- A cancelled visit can be moved without breaking the standing pattern.
- Reassign a visit when someone is out, and the hours follow the person who did it.
- Payment
- Photo
- Hours
Job notes
Mow front and back. Edge the paths. Bins out.
Mark job done
- 7 The Green Done
- 23 Seabury Drive Done
- 9 Brookfield Lawn In progress
- 12 Castle Park Next
- 31 Church Road Scheduled
- 18 The Rise Scheduled
- 08:30 7 The Green €30 Done
- 09:15 23 Seabury Drive €30 Done
- 10:00 9 Brookfield Lawn €35 In progress
- 11:05 12 Castle Park €45 Next
The cleaner needs today's sites and the way in.
- Today's visits in order, with the access notes for each one.
- Clock on and off at the site, so hours are not reconstructed on Friday.
- Photos on the job when something needs recording.
Product screens use demonstration data.
The invoice should match the hours.
Most cleaning disputes are about a visit that did or did not happen. When the clock, the completed visit and the invoice all come from the same record, the month adds up and the query answers itself.
Card payments run through your own Stripe account. Reminders can run at day 3, day 7 and day 14.
- Payment
- Photo
- Hours
Job notes
Mow front and back. Edge the paths. Bins out.
Mark job done
Product screens use demonstration data.
This workflow came from a real Co. Louth round.
Gardening Services Dundalk is the operating basis of JobDiary. The round, the crew phones and the money flow were shaped by real work, not a feature list.
- Imported
- 472 jobs
- Running
- 2 vans
- Since
- 2025
30 days free · No card · Cancel anytime · Free data export
Relevant cleaning reading
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Getting paid guides
Reminders, invoices and part-payments.
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Pricing the work guides
Rates, quotes and price books.
Cleaning questions
Can I schedule the same site on set days each week?
Yes. Set the pattern once and the visits build forward from it, so the schedule is there before the week starts.
Are staff hours tracked against each clean?
Yes. Cleaners clock on and off at the visit, which is what makes the wage bill and the invoice agree at the end of the month.
Where do keys and alarm codes live?
On the site, with the job, so whoever is covering has what they need without ringing round for it.
What if we cannot get in?
Record no access against that visit. It stays on the record, the pattern is untouched, and the month's invoice reflects what actually happened.
