How to split a recurring round across two vans

Split a recurring round across two vans by considering capacity, service requirements, access and equipment, then assigning visits visibly. Geographical grouping can help planning, but a short route is not automatically a feasible working day.

Explore the wider recurring work inside the crm guides for the steps around this decision.

An allocation worksheet

Visit group	Check before assigning
Nearby repeat sites	Actual durations and travel
Time-constrained site	Agreed access or appointment
Equipment-dependent work	Which van carries the resource
Deferred visit	Why it moved and what happens next
One-off addition	Scope, crew skill and remaining capacity

Avoid double-allocating a shared machine or assigning a two-person task to a crew whose capacity assumes one available person.

An illustrative two-van day

Van A starts at a site with a confirmed access window and then works nearby visits. Van B carries equipment needed for a larger job. The office checks person-hours and travel before moving a deferred visit onto either list.

If one crew finishes early, check that reassigned work is visible in the right field view and that the customer arrangement still holds. Record the actual visit outcome, rather than creating a duplicate completed record.

JobDiary’s operating origin includes two vans, but this illustration is not a measured efficiency result from that business. The product supports scheduling and practical route planning; it does not promise universal automatic optimisation.

Review the completed day for realistic future allocations. Keep missed, moved and cancelled visits separately identifiable so the next repeat and payment record are not based on work that never happened.

Connect this to the next step

Continue with Weekly vs fortnightly mowing contracts: crew capacity and job margin. If the next issue is elsewhere in the workflow, use How to reschedule work after rain without losing jobs.

See the JobDiary product tour to check how the product supports this work. Use the current product description and a trial to verify the fit for your business.